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Sales Administration
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Executive Assistant in Irvine California.  The ideal candidate is highly self-motivated, professional capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.  Must be able to work independently and proactively with little or no guidance.  Serves as primary point-of-contact for internal and external parties.

 

Executive Assistant Responsibilities Include:

  • Manage executives’ diaries and arrange  daily schedules (manage calendar, set up meetings, speaking engagements)
  • Provide travel support including making travel arrangements and preparing trip itineraries
  • Prepare expense reports (gathering receipts and submitting for reimbursement)
  • Point of contact between the executives‘ and company employees/clients and manage information flow
  • Uphold a strict level of confidentiality
  • Assist with on boarding/new hires
  • Responsible for managing all aspects of assigned meetings which includes planning, budgeting and execution
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Maintain respective executive organizational charts and email distribution groups
  • Screen and direct phone calls and distribute correspondence Create and revise PowerPoint presentations
  • Create and or assist with purchase orders, invoices and monthly credit card reconciliation
  • Assist with corporate events and sales training as needed or directed by manager/executive
  • Arrange team and customer dinners as needed
  • Devise and maintain office filing system

 

Requirements

  • Minimum of 5+ years working experience as a executive assistant or senior executive assistant
  • Energetic self-starter, work individually on projects and as a supportive team member
  • Ability to prioritize and coordinate work to meet deadlines
  • Highly  focused and results-oriented
  • Exercise independent judgement when making decisions on matters of significance
  • Excellent MS Office knowledge and English proficiency
  • Outstanding organizational and time management skills
  • Aware of the latest office gadgets and applications
  • Excellent verbal and written communications skills
  • Outstanding customer service skills
  • Able to work overtime as needed
  • Minimum travel
  • High School degree
  • PA diploma or certification would be considered a plus

About Us:

Genesys® powers more than 25 billion of the world’s best customer experiences each year. We put the customer at the center of everything we do and passionately believe that great customer engagement drives great business outcomes. More than 10,000 companies in more than 100 countries trust the industry’s #1 customer experience platform to orchestrate omnichannel customer journeys that eliminate silos and build lasting relationships. With a strong track record of innovation and a never-ending desire to be first, Genesys is the only company recognized by top industry analysts as a leader in both cloud and on-premise customer engagement solutions. Connect with Genesys via www.genesys.comTwitterFacebookYouTubeLinkedIn, and the Genesys blog.

 

Genesys is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, disability, veteran status, and other protected characteristics.


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